Bookkeeper & Operations Coordinator

About Unbeelievable Health

Founded in 2010, British brand Unbeelievable Health was created with the help of a small team of health and wellness experts and natural health industry veterans, with the idea in mind to help make it easier for busy people be healthier, naturally. Their plant and food sourced supplements are currently sold in over 850 UK and Irish stores including Whole Foods, Planet Organic, Holland and Barrett, Revital, Boots, Ocado and more as well as in several countries abroad and the products have won 14 industry awards and enjoy exceptional consumer reviews.

Unbeelievable’s targeted supplements have been formulated by experienced certified nutritionists using highest quality plant-sourced nutrients – the lion’s share of which are not usually found in a regular diet or multivitamin, and all ingredients selected have a proven history of benefits. These researched based supplements are designed to fill gaps in the market with high demand.

The supplements all contain different ingredients in therapeutic amounts. They are safe to take daily, or as needed, and the different supplements may be taken together if desired. They address specific health issues such as the immune system, low energy, stress and anxiety and sleep and can help with colds, flu, hay fever, jet lag, fatigue, brain fog, anxiety, stress, sleeplessness and more.

The ingredients are always sourced in the EU when possible and the products are produced in one of the UK’s top GMP (Good Manufacturing Practices) facilities which makes nutritional supplements. All of the supplements comply with EU and UK regulations and have all been approved by UK Trading Standards Primary Authority.

Unbeelievable is an environmentally & ethically minded business who donates a portion of sales to bee causes and values their team members and customers. Unbeelievable recently launched 2 new supplements and have more in the pipeline. With the list of stockists expanding each year and increasing global interest in bee products for health, this unique company is experiencing swift growth and the buzz is expected to grow.

This small, but well established national brand maintains it's entrepreneurial ethos and employs skilled and creative people who appreciate purposeful work, have a growth mentality and a positive and kind team spirit.

Job Description

We are looking for a part time experienced, highly organised book keeper / part qualified accountant to join us as as we hit an exciting growth period. The successful candidate will be working directly with the Founder / Director, and will hopefully be able to start mid September.

Salary: Between £27,300 – £33,000 pro-rata dependent on experience (£14-17 per hour)

The job will entail 12-16 hours per week (this is open to negotiation if the new person has additional skill sets such as business strategy, sales or marketing and would like more hours).

We work from a home office which is in South Kensington. The vibe is friendly, peaceful and professional. We are looking for someone interested in a permanent / longer term role, and in return we can offer a high level of flexibility, the prospect of a permanent/long-term position and a competitive salary.

Key Responsibilities

  • Maintain all account records in XERO including customer invoices, supplier bills and expenses.
  • Receive all customer orders and liaise with warehouse to ensure orders are fulfilled accurately and on a timely basis.
  • Chase outstanding customer payments.
    Prepare and submit quarterly VAT returns in XERO.
  • Calculate and post monthly journals for COGs, samples and depreciation.
  • Assist in supply chain management. Maintain inventory records. Raise purchase orders for manufacturers.
    Prepare financial reports and analysis required by Director.
  • Liaise with and prepare information for external accountant at year end.
  • Reviewing supplier pricing and quotes from potential new suppliers
  • Checking supplier invoices to ensure charging is correct
    Help improve budgeting
  • Liaise with stores and wholesalers to implement future price changes
  • Production planning and raw material purchasing from existing suppliers.
  • Supporting the company in a rapid growth phase and assisting with forecasts and business decisions.

Prerequisites

Required experience and qualifications:

  • Significant experience as bookkeeper or part qualified accountant.
  • Good knowledge of XERO accounting software.
  • Good Excel skills.
  • Reliable, well organised, and good attention to detail.
  • Experience or good understanding of working in a small business.

Benefits

Flexible working schedule. Fixed days & hours which suit employee with occasional days/ hours changes when needed.

Flexible holiday schedule as long as time sensitive work can be completed.

Some remote work possible.

Being a valued & integral part of a small team in a business on the cusp of rapid growth.

Central London location.

 

Extra Details

We are hoping to find someone who is self motivated, a problem solver, a creative thinker and who possesses a positive, can-do attitude. The role also entails emailing and occasionally phoning suppliers and stockists so a friendly phone manner and good basic writing skills are essential.

We hope to find someone willing to stay put. The first person who held the role was here for 4 years until they moved to NYC and the current person has been here 5 years and is leaving to start a position closer to her home. In between there was a chap who we trained but then he left after 3 months as he was offered a position with a free gym membership. As a small business we want to avoid anyone looking for a stop gap or short term.

Traits we love are- reliability, trustworthiness, professionalism, punctuality, maturity, respect, tenacity & kindness.

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