HR & Office Coordinator

About Heartcore

Pioneering the boutique fitness scene since 2007, Heartcore thrives today with ten iconic London studios, a strong, inspirational and powerful 'glocal' community, and an amazing team of skilled, compassionate and magical people. Found on a spirit of passion and care, Heartcore prides itself in creating exceptional experiences on every level with a powerful soul-to-soul culture and a strong focus on alignment, both physically and emotionally. Redefining mind + body movement through our award-winning Dynamic Pilates method, our approach to fitness is accessible, effective, smart, welcoming, and inclusive... putting the Heart to the Core!

Dynamic CoreFormer™ Pilates – Strength + Conditioning (TRX and Kettlebells) – Indoor Cycling – Dynamic and Restorative Yoga – Barre and Ritual – Personalised Training – Workshops and Events.

Job Description

As Heartcore’s HR and Office Coordinator, we are looking to employ someone with outstanding written, verbal and interpersonal communication skills.

You are expected to be a conceptual thinker with fantastic organisational and time management skills. You will have excellent administrative and IT skills, with the ability to multitask and adapt in a fast-paced environment.

To ensure success, you should display good decision-making skills with a good understanding of employee relationships, systems and processes and general facilities and office requirements.

Key Responsibilities

  • Assist with all internal and external HR related inquiries and requests.
  • Creation and maintenance of accurate personnel records using Google software and Hello Sign.
  • Assist with the recruitment process by drafting job adverts, posting, identifying candidates and progressing through to offer stage.
  • Scheduling meetings, interviews, HR events and diary management.
  • Produce and submit reports on general HR activity.
  • Assist with payroll and general HR and office projects and daily tasks.
  • Keep up-to-date with the latest HR trends and best practice.
  • Assist in the day-to-day running of the office i.e. stationery, and office supplies.


  • Proven experience in an office/HR environment
  • Excellent people management skills.
  • Exposure to payroll practices.
  • Ability to work well under pressure within a small but dynamic team.
  • Highly computer literate with Mac and Google Mail and related business and communication tools.
  • Meticulous attention to detail.


  • Circa £25k salary with performance-related bonus.
  • Welcome class pack.
  • Invitation to social and wellness events.
  • Discounts with partner brands.

Extra Details

Please share a brief (no more than three sentences) why you’d love to join the team – together with your CV and a cover letter.

Job Details
1 Active Position
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